Introduction: Saving Office 365 emails as PDF files can be useful for various reasons, such as archiving important communications, creating documentation, or sharing emails with others. This process allows you to convert emails into a portable and widely compatible format. There are both manual methods and automated solutions available to save Office 365 emails to PDF file. You can manually download Office 365 emails as PDF and instantly backup Office 365 emails in PDF file format using an automated solution.
Reasons to Export Office 365 Emails to PDF File
- Archiving important emails for record-keeping purposes.
- Creating documentation or reports.
- Sharing emails with others who may not have access to Office 365.
- Preserving email content in a universally readable format.
Manual Method to Save Office 365 Emails to PDF File
Using MS Outlook application you can manually export Office 365 emails to PDF File. Follow the below-given steps to do it.
1. Open Microsoft Outlook and click on File >> Add Account to configure Office 365 account with Outlook.
2. After configuration you are able to see Office 365 in Outlook. Select the email you want to save as a PDF.
3. Click on the “File” or “More Options” menu.
4. Choose the “Save As” or “Save As PDF” option.
5. Specify the location on your computer to save the PDF file and provide a name.
6. Click “Save” to convert and save the email as a PDF.
Expert Solution to Save Emails from Office 365 to PDF File
Xtraxtor Email Backup Tool is a perfect solution to save Office 365 emails to PDF file. The software is a stand-alone utility which means you do not need to install Outlook or any other applications to export Office 365 emails. It offers several advanced features for efficient and bulk conversion of emails. With this utility, you can save multiple emails at once. It preserves 100% data integrity during the process. Using this application, you can also export PST from Office 365 admin center easily. Try its free demo version to save Office 365 emails to PDF file without any hassle.
Follow the Below Given Steps to Download Office 365 Emails in PDF File Format
Step 1. Launch Xtraxtor Office 365 Backup Tool software on your system.
Step 2. Now, Click on Open >> Email Accounts >> Add Account.
Step 3. Enter Office 365 login details and then press Add button.
Step 4. Here, you can view Office 365 emails before saving them to PDF file.
Step 5. After that, Click on Export and select PDF from the given options.
Step 6. Browse the location to save exported file and then hit on the Save button.
Hence, you can easily save Office 365 emails to PDF file in a few simple clicks.
Key Features of Xtraxtor Software
- Xtraxtor Email Backup Tool is a comprehensive tool designed specifically for backing up and exporting emails from Office 365.
- It supports saving emails in various formats, You can export Office 365 email to MBOX, PDF, EML, MSG, PST, and more.
- The software allows selective backup by specifying date ranges, specific folders, or filtering emails based on criteria such as sender, subject, or keywords.
- It supports batch processing, enabling you to save multiple emails as PDF files simultaneously.
- It maintains the original email formatting, attachments, and metadata during the conversion process.
- The tool provides a user-friendly interface with easy-to-follow steps for efficient email backup.
Conclusion
Saving Office 365 emails to PDF files can be accomplished manually through Microsoft Outlook or Outlook on the web. However, for bulk or automated conversions, using a specialized tool like Xtraxtor Email Backup Tool can simplify the process and provide additional features. Evaluate your specific requirements and choose the method that best suits your needs for saving Office 365 emails as PDF files.